![]() Each descending level in the WBS represents an increasingly detailed description of the project activities. The root element is the context element, which is typically the name of the project. It is a description of the work that must be done to complete the deliverables of a project. This is a sample work breakdown structure. The purpose of this activity is to establish a common understanding of project scope. The first planning activity is to define project activities, using a Work Breakdown Structure. Q&A: Answer any questions that the participants may have.If necessary, let the team know about how these resources can be acquired. Describe project resources and how to access them: Discuss the resources and tools needed to complete this phase and this project.Besides risks, it is important to make sure all participants are clear about the constraints and assumptions of project planning. Let's say if it's a risk that severe weather condition may impact the progress of planning activities then the impact foreseeable at this point, as well as the job arrangement should be discussed. Discuss risks, constraints and assumptions: Discuss the likely risks identified and may happen in this phase, and let the team know about the resolution strategies.Depending on the length of this part and the need of non-project team stakeholder's involvement, this part can be split into a separate meeting. Discuss project approach and timeline: Discuss the overall project approach and stress the importance of planning activities schedule.Make sure everyone is clear about the project vision, major milestones, and etc. Study and discuss Project Charter: Study and discuss the elements in the Project Charter.For example, it's expected that Project Manager must be involved in any formal and informal meetings with stakeholders. Inform the team of expectations: Set the rules and guidelines for the planning phase.Articulate the duration of phase: Make sure everyone is clear about the start and end date of the Planning phase.Describe their role and responsibilities in brief. Introduction of participants: A brief introduction of the project team and the parties that are involved in the project.Here is the agenda items of a typical planning kick-off meeting. Plan product and project related quality assurance activities.Ĭombine individual planning document into a Project Plan.īefore you start any actual planning, a kick-off meeting will be conducted with all the participants of this phase, to set expectations, articulate likely risks and clarify uncertainties the project team may have. Perform Quality Management & IV&V Planning Identify the project components that are governed by the change control process, and the documentation of change process.ĭescribe how the various aspects of procurement will be managed from the beginning to the end of the project.ĭescribe stakeholders' information needs and how the needs can be satisfied. Perform Change & Configuration Management Planning ![]() Identify project risks by following the risk management approach described under the Risk Management Plan. Identify how risks can be identified, mitigated, managed and controlled. Identify the performance goal for each of the business objective. Summarize the expenditures and source of funding for the project during the life of the project. Identify the schedule of each work package and their inter-dependencies.ĭetermine the type and amount of resources needed to complete the project.ĭocument the staffing plan, which ensures the appropriate human resources with the necessary skills are acquired. Set expectations with the team by conducting a kick-off meeting with all the participants of this phase.ĭefine project activities using a Work Breakdown Structure. process documents) output from the activities. The table below lists the major activities of this phase and the deliverables (i.e. Project being planned progresses to the Execution and Control phase of the life cycle. Those planning activities are performed to ensure the project will be completed on time and within budget. In the Planning phase, various planning activities will be conducted, which includes the planning of work, schedule, budget, resources, staffing need, and etc. It begins after the project is initiated. The Planning phase is the third phase of the IT Project Management Lifecycle.
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